{"id":18032,"date":"2025-11-30T18:25:16","date_gmt":"2025-11-30T18:25:16","guid":{"rendered":"https:\/\/fleetwaro.ai\/?post_type=restly_portfolio&#038;p=18032"},"modified":"2025-11-30T18:59:58","modified_gmt":"2025-11-30T18:59:58","slug":"how-to-manage-files-documents-in-fleetwaro","status":"publish","type":"restly_portfolio","link":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/","title":{"rendered":"How to manage Files &amp; Documents in Fleetwaro"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The module for <strong>Documents &amp; Images<\/strong> module provides a central, secure, and always-available storage solution for all fleet-related files. This includes contracts, invoices, damage photos, vehicle documents, registrations, and internal company files.<br>With automatic previews, clear links to assets, suppliers, or incidents, and a structured overview, you always stay in control of your documentation.<br>Centralized file management helps you find information fast, ensure compliance, and streamline workflows\u2014without manual folder structures or scattered files.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Files Module<\/h2>\n\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;6a19c6e2ab5dc&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"6a19c6e2ab5dc\" class=\"wp-block-image size-large wp-lightbox-container\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"576\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on--pointerdown=\"actions.preloadImage\" data-wp-on--pointerenter=\"actions.preloadImageWithDelay\" data-wp-on--pointerleave=\"actions.cancelPreload\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview-1024x576.webp\" alt=\"Fleetwaro document overview showing a list of files and a large preview of a damaged vehicle image.\" class=\"wp-image-18033\" srcset=\"https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview-1024x576.webp 1024w, https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview-300x169.webp 300w, https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview-768x432.webp 768w, https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview-1536x864.webp 1536w, https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview.webp 1920w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\tdata-wp-bind--aria-label=\"state.thisImage.triggerButtonAriaLabel\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.thisImage.buttonRight\"\n\t\t\tdata-wp-style--top=\"state.thisImage.buttonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">This screen shows the central file management area. You can see all uploaded documents and images, including preview, name, linked asset or supplier, and security level. A large preview of the selected file is displayed on the right.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Why is a central file management important for your fleet managemet?<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All vehicle documents are easy to find at any time.<\/li>\n\n\n\n<li>No scattered files in emails, local PCs, or shared folders.<\/li>\n\n\n\n<li>Fast access to damage photos, invoices, or contracts.<\/li>\n\n\n\n<li>Consistent file structure for the entire team.<\/li>\n\n\n\n<li>Improved compliance through proper file linking.<\/li>\n\n\n\n<li>Saves time during audits, handovers, or driver changes.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Advantages of a cloud-based file system in comparison to a network share <\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Access anytime \u2013 even on mobile devices.<\/li>\n\n\n\n<li>Automatic preview of images &amp; PDFs.<\/li>\n\n\n\n<li>Files are linked directly to vehicles, suppliers, or incidents.<\/li>\n\n\n\n<li>No outdated duplicates or scattered versions.<\/li>\n\n\n\n<li>Enhanced security: roles, permissions, encryption, automatic backups.<\/li>\n\n\n\n<li>Perfect for multi-location fleet teams.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The module for Documents &amp; Images module provides a central, secure, and always-available storage solution for all fleet-related files. This includes contracts, invoices, damage photos, vehicle documents, registrations, and internal company files.With automatic previews, clear links to assets, suppliers, or incidents, and a structured overview, you always stay in control of your documentation.Centralized file management [&hellip;]<\/p>\n","protected":false},"featured_media":18033,"menu_order":0,"template":"","restly_portfolio_cat":[134],"class_list":["post-18032","restly_portfolio","type-restly_portfolio","status-publish","has-post-thumbnail","hentry","restly_portfolio_cat-fleet-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to manage Files &amp; Documents in Fleetwaro<\/title>\n<meta name=\"description\" content=\"Fleetwaro Documents &amp; Images \u2013 central and secure management of all fleet files, including contracts, invoices, and damage photos.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to manage Files &amp; Documents in Fleetwaro\" \/>\n<meta property=\"og:description\" content=\"Fleetwaro Documents &amp; Images \u2013 central and secure management of all fleet files, including contracts, invoices, and damage photos.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/\" \/>\n<meta property=\"og:site_name\" content=\"FleetWaro\" \/>\n<meta property=\"article:modified_time\" content=\"2025-11-30T18:59:58+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"1920\" \/>\n\t<meta property=\"og:image:height\" content=\"1080\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@fleetwaro\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/restly-portfolio\\\/how-to-manage-files-documents-in-fleetwaro\\\/\",\"url\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/restly-portfolio\\\/how-to-manage-files-documents-in-fleetwaro\\\/\",\"name\":\"How to manage Files &amp; Documents in Fleetwaro\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/restly-portfolio\\\/how-to-manage-files-documents-in-fleetwaro\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/restly-portfolio\\\/how-to-manage-files-documents-in-fleetwaro\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/fleetwaro.ai\\\/wp-content\\\/uploads\\\/2025\\\/11\\\/fleetwaro-onboarding-EN-files-and-documents-overview.webp\",\"datePublished\":\"2025-11-30T18:25:16+00:00\",\"dateModified\":\"2025-11-30T18:59:58+00:00\",\"description\":\"Fleetwaro Documents & Images \u2013 central and secure management of all fleet files, including contracts, invoices, and damage photos.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/restly-portfolio\\\/how-to-manage-files-documents-in-fleetwaro\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/restly-portfolio\\\/how-to-manage-files-documents-in-fleetwaro\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/restly-portfolio\\\/how-to-manage-files-documents-in-fleetwaro\\\/#primaryimage\",\"url\":\"https:\\\/\\\/fleetwaro.ai\\\/wp-content\\\/uploads\\\/2025\\\/11\\\/fleetwaro-onboarding-EN-files-and-documents-overview.webp\",\"contentUrl\":\"https:\\\/\\\/fleetwaro.ai\\\/wp-content\\\/uploads\\\/2025\\\/11\\\/fleetwaro-onboarding-EN-files-and-documents-overview.webp\",\"width\":1920,\"height\":1080,\"caption\":\"Fleetwaro document overview showing a list of files and a large preview of a damaged vehicle image.\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/restly-portfolio\\\/how-to-manage-files-documents-in-fleetwaro\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Fleet-Management\",\"item\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/portfolio-category\\\/fleet-management\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"How to manage Files &amp; Documents in Fleetwaro\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/#website\",\"url\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/\",\"name\":\"Fleetwaro\",\"description\":\"Digital Fleet Management with AI-Power\",\"publisher\":{\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/#organization\",\"name\":\"FleetWaro\",\"url\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/fleetwaro.ai\\\/wp-content\\\/uploads\\\/2025\\\/08\\\/cropped-cropped-favicon-1.png\",\"contentUrl\":\"https:\\\/\\\/fleetwaro.ai\\\/wp-content\\\/uploads\\\/2025\\\/08\\\/cropped-cropped-favicon-1.png\",\"width\":512,\"height\":512,\"caption\":\"FleetWaro\"},\"image\":{\"@id\":\"https:\\\/\\\/fleetwaro.ai\\\/en\\\/#\\\/schema\\\/logo\\\/image\\\/\"},\"sameAs\":[\"https:\\\/\\\/x.com\\\/fleetwaro\",\"https:\\\/\\\/www.linkedin.com\\\/showcase\\\/fleetwaro\\\/about\\\/\",\"https:\\\/\\\/www.instagram.com\\\/fleetwaro\\\/\"],\"description\":\"With Softwaro GmbH, the provider of fleetwaro.ai, you gain a reliable partner for your fleet with over 20 years of experience, more than 700 fleet customers, and proven, tried-and-tested solutions. Since our founding in 2004, we have developed into a leading provider of software for telematics and fleet management. Our mission is to support companies, cities, and municipalities in the efficient digitization and management of their fleets, vehicles, machines, mobile equipment, and small devices.\",\"email\":\"info@fleetwaro.ai\",\"telephone\":\"+43 7672 31788\",\"legalName\":\"Softwaro GmbH\",\"foundingDate\":\"2004-03-01\",\"vatID\":\"ATU61277433\",\"numberOfEmployees\":{\"@type\":\"QuantitativeValue\",\"minValue\":\"11\",\"maxValue\":\"50\"}}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"How to manage Files &amp; Documents in Fleetwaro","description":"Fleetwaro Documents & Images \u2013 central and secure management of all fleet files, including contracts, invoices, and damage photos.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/","og_locale":"en_US","og_type":"article","og_title":"How to manage Files &amp; Documents in Fleetwaro","og_description":"Fleetwaro Documents & Images \u2013 central and secure management of all fleet files, including contracts, invoices, and damage photos.","og_url":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/","og_site_name":"FleetWaro","article_modified_time":"2025-11-30T18:59:58+00:00","og_image":[{"width":1920,"height":1080,"url":"https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview.webp","type":"image\/webp"}],"twitter_card":"summary_large_image","twitter_site":"@fleetwaro","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/","url":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/","name":"How to manage Files &amp; Documents in Fleetwaro","isPartOf":{"@id":"https:\/\/fleetwaro.ai\/en\/#website"},"primaryImageOfPage":{"@id":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/#primaryimage"},"image":{"@id":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/#primaryimage"},"thumbnailUrl":"https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview.webp","datePublished":"2025-11-30T18:25:16+00:00","dateModified":"2025-11-30T18:59:58+00:00","description":"Fleetwaro Documents & Images \u2013 central and secure management of all fleet files, including contracts, invoices, and damage photos.","breadcrumb":{"@id":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/#primaryimage","url":"https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview.webp","contentUrl":"https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/11\/fleetwaro-onboarding-EN-files-and-documents-overview.webp","width":1920,"height":1080,"caption":"Fleetwaro document overview showing a list of files and a large preview of a damaged vehicle image."},{"@type":"BreadcrumbList","@id":"https:\/\/fleetwaro.ai\/en\/restly-portfolio\/how-to-manage-files-documents-in-fleetwaro\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/fleetwaro.ai\/en\/"},{"@type":"ListItem","position":2,"name":"Fleet-Management","item":"https:\/\/fleetwaro.ai\/en\/portfolio-category\/fleet-management\/"},{"@type":"ListItem","position":3,"name":"How to manage Files &amp; Documents in Fleetwaro"}]},{"@type":"WebSite","@id":"https:\/\/fleetwaro.ai\/en\/#website","url":"https:\/\/fleetwaro.ai\/en\/","name":"Fleetwaro","description":"Digital Fleet Management with AI-Power","publisher":{"@id":"https:\/\/fleetwaro.ai\/en\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/fleetwaro.ai\/en\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/fleetwaro.ai\/en\/#organization","name":"FleetWaro","url":"https:\/\/fleetwaro.ai\/en\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/fleetwaro.ai\/en\/#\/schema\/logo\/image\/","url":"https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/08\/cropped-cropped-favicon-1.png","contentUrl":"https:\/\/fleetwaro.ai\/wp-content\/uploads\/2025\/08\/cropped-cropped-favicon-1.png","width":512,"height":512,"caption":"FleetWaro"},"image":{"@id":"https:\/\/fleetwaro.ai\/en\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/x.com\/fleetwaro","https:\/\/www.linkedin.com\/showcase\/fleetwaro\/about\/","https:\/\/www.instagram.com\/fleetwaro\/"],"description":"With Softwaro GmbH, the provider of fleetwaro.ai, you gain a reliable partner for your fleet with over 20 years of experience, more than 700 fleet customers, and proven, tried-and-tested solutions. Since our founding in 2004, we have developed into a leading provider of software for telematics and fleet management. Our mission is to support companies, cities, and municipalities in the efficient digitization and management of their fleets, vehicles, machines, mobile equipment, and small devices.","email":"info@fleetwaro.ai","telephone":"+43 7672 31788","legalName":"Softwaro GmbH","foundingDate":"2004-03-01","vatID":"ATU61277433","numberOfEmployees":{"@type":"QuantitativeValue","minValue":"11","maxValue":"50"}}]}},"_links":{"self":[{"href":"https:\/\/fleetwaro.ai\/en\/wp-json\/wp\/v2\/restly_portfolio\/18032","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/fleetwaro.ai\/en\/wp-json\/wp\/v2\/restly_portfolio"}],"about":[{"href":"https:\/\/fleetwaro.ai\/en\/wp-json\/wp\/v2\/types\/restly_portfolio"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/fleetwaro.ai\/en\/wp-json\/wp\/v2\/media\/18033"}],"wp:attachment":[{"href":"https:\/\/fleetwaro.ai\/en\/wp-json\/wp\/v2\/media?parent=18032"}],"wp:term":[{"taxonomy":"restly_portfolio_cat","embeddable":true,"href":"https:\/\/fleetwaro.ai\/en\/wp-json\/wp\/v2\/restly_portfolio_cat?post=18032"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}