Let AI scan your documents
Manual invoice or fleet data entry is a thing of the past. Fleetwaro uses AI to help fleet managers capture invoices, master data, and registration documents — and automatically assign them to the right vehicles.
As a fleet manager, you eliminate many time-consuming and error-prone tasks with Fleetwaro. Instead of manually entering invoices, you can now focus on cost comparisons using dashboards and insights that drive smarter fleet decisions.
Simply drag & drop your invoices into Fleetwaro’s AI Document module and let the AI do the rest (automatically assigning the invoice positions to your fleet)…
Benefits of AI Document Scanning for fleet management
Drag&drop invoies
Simply drag&drop documents, PDFs, invoices... into Fleetwaro. No more need to type in costs into Excel spreadsheets!
Automize with AI
Let AI automatically detect cost types, service inspections, number plates, total mileage, etc. This saves more than 50% of paper work!
Convert data to TCO
AI helps you to analyze total-cost-of-ownership, fuel cost or confirm service-inspections
Auto-detect VINs
AI can detect VINs automatically, you can add vehicles by uploading vehicle registration documents
Recognize cost types
AI extracts invoice positions and converts invoices to cost types, ongoing improvement by learning new cost positions
Upload driving permits
Simply add new drivers by uploading driving licenses. AI detects driving licenses and recognizes driver details such as driving license validity and classes
Fleet managers know the problems…
Evaluating the cost per vehicle used to be a massive administrative burden — especially for larger fleets, where it consumed countless hours of your team’s time. Tank card data, individual receipts, leasing fees, insurance costs, and more all had to be collected and entered manually. Splitting collective invoices and processing the many individual ones made the workload even heavier. 1 full-time employee can be necessary to insert cost control data in various tables, sytems and reports.
Save work time in fleet management with AI document recognition
- Less effort to read and type numbers, costs, figures => save 5-10 minutes work time per invoice page)
- Easily add new suppliers (save 2 minutes per supplier)!
- Reduce error rate when entering figures in large Excel spreadsheets
- Simply drag & drop all invoices into Fleetwaro
- No need to save invoices in folders or directories!
- Easy search all invoices and positions online
- If you have a minimum of 12 invoices per asset, you save more than 2 hours work time per vehicle per year (insteas of manual work)!
- If you have long collective invoices with 100+ positions, it is almost not possible to assign all the costs manually.
Discover the other features of Fleetwaro.ai
Fleetwaro offers customizable digital vehicle handover forms for modern fleet operations. As a fleet manager, you can update your handover process over-the-air, add mandatory driver signatures, and enable secure uploads of driving permits or other documents.
From adding new vehicles using VIN data to automating license checks, damage reports, and routine tasks,… Fleetwaro reduces human error and keeps your fleet running smoothly. Fleetwaro helps fleet-managers automating maintenance-reminders for vehicle-inspections and simple routine-tasks.
Fleetwaro uses AI scanned invoice data for calculating the total cost of ownership (TCO) for your fleet. Your fleet’s TCO can be shown in TCO dashboards and TCO cost comparisons for a vehicle over its entire lifecycle.
News & Blog
TCO in Fleet Management – Keep Control of Your Total Cost of Ownership
The vehicle fleet is one of the largest cost centers in most companies. Fuel, leasing, maintenance, administration – all of these expenses quickly add up. To manage fleet costs effectively, it’s essential to understand and calculate the Total Cost of Ownership (TCO) in fleet management. Our blog article tells you more about total-cost-of-ownership in fleet management.
