The module for Documents & Images module provides a central, secure, and always-available storage solution for all fleet-related files. This includes contracts, invoices, damage photos, vehicle documents, registrations, and internal company files.
With automatic previews, clear links to assets, suppliers, or incidents, and a structured overview, you always stay in control of your documentation.
Centralized file management helps you find information fast, ensure compliance, and streamline workflows—without manual folder structures or scattered files.
Files Module
This screen shows the central file management area. You can see all uploaded documents and images, including preview, name, linked asset or supplier, and security level. A large preview of the selected file is displayed on the right.
Why is a central file management important for your fleet managemet?
- All vehicle documents are easy to find at any time.
- No scattered files in emails, local PCs, or shared folders.
- Fast access to damage photos, invoices, or contracts.
- Consistent file structure for the entire team.
- Improved compliance through proper file linking.
- Saves time during audits, handovers, or driver changes.
Advantages of a cloud-based file system in comparison to a network share
- Access anytime – even on mobile devices.
- Automatic preview of images & PDFs.
- Files are linked directly to vehicles, suppliers, or incidents.
- No outdated duplicates or scattered versions.
- Enhanced security: roles, permissions, encryption, automatic backups.
- Perfect for multi-location fleet teams.
